--- title: Limiting User Access within Cloud Depot description: This KB describes how you can limit user access to some features within Cloud Depot. --- [Skip to content](https://kb.clouddepot.com/knowledge/limiting-user-access#main-content) English Show submenu for translations ![CoudDepot\_LOGO\_RGB.png\]](https://kb.clouddepot.com/hs-fs/hubfs/CoudDepot_LOGO_RGB.png?height=40&name=CoudDepot_LOGO_RGB.png) - [Read Our Blog](https://blog.clouddepot.com/) Open main navigation Close main navigation - [Read Our Blog](https://blog.clouddepot.com/) - English Show submenu for translations - [Go to clouddepot.com](https://www.clouddepot.com/) [Go to clouddepot.com](https://www.clouddepot.com/) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Cloud Depot Knowledge Base](https://kb.clouddepot.com/knowledge?hsLang=en) 2. [Support, security & updates](https://kb.clouddepot.com/knowledge/support-security-updates?hsLang=en) # Limiting User Access within Cloud Depot ## This KB describes how you can limit user access to some features within Cloud Depot.  Please note this only applies to our new platform #### **Local Admin vs Standard User** By default, all new users are automatically local admins, that means they have no restrictions within the platform and products. Changing the User to a Standard User will limit or remove access to features within the product. Please see the list below: •    Users – No Access •    Billing – No Access •    Organization Settings – No Access •    Organization Security – No Access •    Plugins Setup – No Access •    RPS – Configuration – No Access •    RPS - Future Payments – No Access •    RPS - Dashboard Financials – Restricted view (no organizational financials are showing) **To change a user to a standard user**  Organization -\> Users  ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-23-26-9438-PM.png?width=349&height=170&name=image-png-Apr-26-2023-11-23-26-9438-PM.png) From your User List, locate the user, then select the user type button. ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-24-19-1119-PM.png?width=356&height=155&name=image-png-Apr-26-2023-11-24-19-1119-PM.png) Select **Standard User** then click Apply Changes ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-24-48-2411-PM.png?width=342&height=188&name=image-png-Apr-26-2023-11-24-48-2411-PM.png) #### Product Restriction If your organization has multiple products within Cloud Depot you might want to restrict some users to only view those products.  Organization -\> Users | User Quick Reference panel ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-26-05-4851-PM.png?width=385&height=236&name=image-png-Apr-26-2023-11-26-05-4851-PM.png) Select the User from the dropdown list ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-26-27-2852-PM.png?width=348&height=151&name=image-png-Apr-26-2023-11-26-27-2852-PM.png) By default, the user will have access to all products, adding the product(s) to the right-hand table will limit the user to access to just those product(s), if that righthand table is empty the user will be able to access all products. ![](https://kb.clouddepot.com/hubfs/image-png-Apr-26-2023-11-26-43-9993-PM.png) #### Customer Restriction (RPS Only) In some scenarios you may want to limit which RPS customers your user can access. By default, your user(s) will be able to view all RPS customers. Organization -\> Users | RPS Customer Restrictions ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-27-46-3580-PM.png?width=306&height=178&name=image-png-Apr-26-2023-11-27-46-3580-PM.png) Select the User from the dropdown list ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-28-03-9387-PM.png?width=311&height=135&name=image-png-Apr-26-2023-11-28-03-9387-PM.png) Adding customers to the right-hand table will limit the user to only being able to view those customer(s), if the right-hand table is empty the user will be able to see all customers. ![](https://kb.clouddepot.com/hs-fs/hubfs/image-png-Apr-26-2023-11-28-21-8650-PM.png?width=441&height=390&name=image-png-Apr-26-2023-11-28-21-8650-PM.png) - [Product - Autotask to Xero](https://kb.clouddepot.com/knowledge/product-autotask-to-xero?hsLang=en#main-content) - [Getting Started](https://kb.clouddepot.com/knowledge/product-autotask-to-xero?hsLang=en#getting-started) - [Setup](https://kb.clouddepot.com/knowledge/product-autotask-to-xero?hsLang=en#setup) - [Troubleshooting](https://kb.clouddepot.com/knowledge/product-autotask-to-xero?hsLang=en#troubleshooting) - [Product - Recurring Payment Service (RPS)](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#main-content) - [Getting Started](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#getting-started) - [Customers & Invoices](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#customers-invoices) - [Payment Rules & Auto Pay](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#payment-rules-auto-pay) - [Customer Portal](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#customer-portal) - [Surcharges](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#surcharges) - [Payment Gateways](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#payment-gateways) - [Troubleshooting](https://kb.clouddepot.com/knowledge/product-recurring-payment-service-rps?hsLang=en#troubleshooting) - [Product - HostedPay](https://kb.clouddepot.com/knowledge/product-hostedpay?hsLang=en) - [Integrations](https://kb.clouddepot.com/knowledge/integrations?hsLang=en#main-content) - [Xero](https://kb.clouddepot.com/knowledge/integrations?hsLang=en#xero) - [Autotask](https://kb.clouddepot.com/knowledge/integrations?hsLang=en#autotask) - [HaloPSA](https://kb.clouddepot.com/knowledge/integrations?hsLang=en#halopsa) - [Support, security & updates](https://kb.clouddepot.com/knowledge/support-security-updates?hsLang=en) - [Billing and Accounting](https://kb.clouddepot.com/knowledge/billing-and-accounting?hsLang=en) - [Setting up Cloud Depot](https://kb.clouddepot.com/knowledge/setting-up-cloud-depot?hsLang=en) - [Cloud Depot Status and Contacting Support](https://kb.clouddepot.com/knowledge/cloud-depot-status-and-contacting-support?hsLang=en#main-content) - [View Service Status](https://kb.clouddepot.com/knowledge/cloud-depot-status-and-contacting-support?hsLang=en#view-service-status) - [Support](https://kb.clouddepot.com/knowledge/cloud-depot-status-and-contacting-support?hsLang=en#support) - [Sync Customization Documentation](https://kb.clouddepot.com/knowledge/sync-customization-documentation?hsLang=en) - [Read Our Blog](https://blog.clouddepot.com/) # Cloud Depot Cloud Depot Help Center Copyright © 2026, Cloud Depot